We will be posting and periodically updating this page as questions are received regarding the FY22-31 Invitation and proposal forms.
Question: Can proposers meet with Council staff to discuss proposal ideas and review proposals?
Answer: Two EVOSTC Invitations (FY 22-26 and FY 22-31), proposal and budget forms, and FAQs are available online along with the proposal and budget forms. The Invitations and forms provide the instructions needed to submit a proposal. Now that these documents and instructions are available, Council staff will not be providing proposal (partial or complete) reviews and feedback prior to the scheduled review cycle and will not be meeting individually with proposers to assist in their submissions. If you have a specific question about an Invitation or form, please email your question(s) to email@example.com.
Question: The first page of the invitation states that it is a draft. On page 7, today (Nov 4, 2020) is listed as the issue date for the invitation, and there is no timeline for issuing a final invitation. Is there a target date for a final invitation?
Answer: It says draft on the first page because the language regarding the annual review and reporting procedures has not been finalized yet. This is stated on the Invitation page on the website. The language pertaining to annual review and reporting procedures remains in red text until any decisions are made by the Trustees at the next Council meeting. Current policies for annual and final reporting can be found here. It is not anticipated that there will be other edits to the Invitation.
Question: Will this upcoming fiscal year (FY21) be the only opportunity to submit a proposal for funding for the next 10 years or will there be other opportunities to submit during the 10-year period covered by FY22-31 Invitation?
Answer: The Invitation states on page 2, “Please note that proposals that do not address either Invitation (unsolicited proposals) will not be accepted. Proposals submitted in response to this Invitation will only be accepted during the submission window (see FY21 anticipated scheduled below).” This is subject to change depending on the Council’s interests in the future.
Question: Can I submit the same proposal in response to both Invitations?
Answer: No. Project proposals may be submitted under only one current Invitation. A project that is submitted under both Invitations may be disqualified from consideration.
Question: On page 29 of the Invitation, under VII. Instructions for Submitting a Proposal additional information is requested for submissions by a consortium or organization. What is the definition of a consortium or organization?
Answer: A consortium or organization refers to entities that are not state or federal agencies, or an academic institution.
Question: Under Contractual Costs, there is a reference to 4A and 4B forms being required. What are these forms?
Answer: Form 4 is the Trustee Agency worksheet. 4A is the Summary Table and 4B is the rest of the Trustee Agency worksheet. No additional forms are required.